Incoming and Campus Mail
Mail sent between Penn State departments or from one Penn State campus to another is considered campus mail. Campus mail service is provided at no cost to all University departments.
Only groups or individuals affiliated with Penn State are permitted to use campus mail. Campus mail is not to be used for employees’ personal mail.
- Confidential material should be placed in a clean, plain envelope that is free of any previous markings. Once sealed, this envelope should be inserted into a campus mail envelope. You may mark the campus mail envelope “Personal & Confidential” or “To Be Opened By Addressee Only” if you wish, but be aware that such designations may only encourage the curious.
- Multiple-page items such as memos, letters, magazines, and books should be inserted into campus mail envelopes before mailing.
- Bulky or sharp items such as metal pieces, glass parts, or product samples cannot be mailed in envelopes. They require special packaging before mailing or shipping.
- Envelopes should be of sufficient size and strength to accommodate the enclosed items.
- Addresses should be written on the envelope in the proper format.
- Each department may send only one envelope (maximum size: 9” x 12” x 1”) to each Penn State campus per day.